Rules & Regulations

EdTA Theatre Education Conference Participants shall abide by EdTA Code of Conduct, rules, and regulations.
 

Payment Policy

Theatre Education Conference attendees understand that full payment must be received in full no later than September 26, 2024. If for any reason payment is not received by that date, the primary contact will be required to provide payment in full, a copy of a check, or a copy of a purchase order before recieving badges at check-in. 
 

Substitutions & Change Fees

Attendees who need to make changes or substitutions to their registration can do so in the Attendee Service Center before August 27, 2024. No changes or substitutions will be permitted after August 27th, 2024. The individual submitting the substitution request is responsible for all financial obligations (any balance due) associated with that substitution.

 

Cancellations & Refunds

All registration cancellations and refund requests must be made in writing via email to events@schooltheatre.org by August 27, 2024. A refund of the full registration fee, minus a $200 administrative fee, will be given for cancellations received by that date. No refunds will be granted for requests dated after August 27, 2024. Registration fees may be applied as a credit to a future EdTA event. No cancellation refunds will be issued for no-shows.


Discount Codes Policy

Use of a discount code is only valid at the time of the initial purchase/registration. Refunds will not be authorized for existing registrations where the special offer was received after the initial purchase. Limit one (1) special offer/discount code per registration.


Dietary Restrictions Policy
All requests must be indicated at registration.  Attendees who indicate any dietary restriction will receive a dietary restriction ticket with registration materials onsite, which is required for special meals at any plated meal function. Special meals cannot be requested at meal functions without a dietary restriction ticket. We work directly with food and beverage vendors to accommodate requests; however, no area will be completely allergy-free. 

Housing Policy
Theatre Education Conference attendees and exhibitor staff must stay in the group block to keep registration fees affordable. Attendees and exhibitor staff should book their accommodations when registering and will receive confirmation numbers within 72 hours of check in date. 

Marketing Policy
Registration and attendance at, or participation in, EdTA meetings and other activities constitutes an agreement by the participants and/or parents/legal guardians of minor participants to the use and distribution of the registrant or attendees’ image or voice in photographs, videotapes, electronic reproductions and audiotapes of such events and activities by EdTA. 

Intellectual Property Release 
Participants and/or parents/legal guardians of minor participants hereby assign to EdTA all copyrights and other intellectual property rights in artwork, text, music, software, video, choreography, and other types of work (“Works”) created by attendees specifically for their participation in the events or activities of Organizers. Attendees waive all rights in such Works under the Visual Artists Rights Act of 1990 and agree to sign all further documents or instruments necessary to vest in EdTA all rights, title and interest in the aforementioned Works and intellectual property. The intellectual property rights hereby assigned to EdTA and waived by International Thespian Festival participants and/or parents/legal guardians of minor participants do not include rights of International Thespian Festival participants and/or parents/legal guardians of minor participants in works that pre-exist International Thespian Festival participants and/or parents/legal guardians of minor participants’s participation in the events or activities of EdTA. 

Release & Indemnification
Participants and/or parents/legal guardians of minor participants release and agree to indemnify, save and hold harmless the Educational Theatre Association (EdTA), its programs, Chapter and other Group Affiliates, and all respective officers, employees, agents and representatives of the aforementioned entities (each an “Organizer” and collectively the “Organizers”) from and against any and all claims, demands, causes of actions, losses, liabilities, judgments, damages, costs and expenses (including reasonable attorneys’ fees) resulting from participating in International Thespian Festival. Attendees shall give each Organizer prompt written notice of any claim or facts or circumstances that might give rise to any claim for indemnification. 

 

EdTA reserves the right to take any action deemed necessary and appropriate, including immediate removal from the activity, event, or meeting without warning or refund, in response to any incident of unacceptable behavior, and EdTA reserves the right to prohibit attendance at any future online or in-person activity, event, or meeting.