COVID-19: Health and Safety Guidelines

Updated March 2022. Guidelines are subject to change with ongoing pandemic conditions.
All images courtesy of cdc.gov.

We want the EdTA Theatre Education Conference to be a fun and safe experience for all attendees, which starts with policies that prioritize protecting everyone’s health – including a vaccination requirement.

This policy has been formed under guidance from the Centers for Disease Control (CDC) and may be stricter than local government guidelines and/or the Westin hotel policy.

Please review the following policies and guidelines carefully before registering, as these policies are non-negotiable. An online experience is available to anyone uncomfortable with our protocols.

We appreciate your cooperation in helping us return to in-person events safely. We know the ongoing pandemic and its changing conditions can lead to frustration and anxiety. As always, thank you for your support, patience, and understanding. We can’t wait to see you in Los Angeles!


Table of Contents

Click the links below to jump to the corresponding section of this page.

Health & Safety Protocols
Proof of Vaccination
Face Mask Requirements
Cleaning & Disinfecting
Hygiene
Physical Distancing
Daily Wellness Checks
Isolation & Quarantine
Questions


Health & Safety Protocols

EdTA is implementing the following health and safety protocols for the 2022 Theatre Education Conference, September 28 - October 2, 2022:

  • Attendees, vendors, and staff must complete a pre-event attestation confirming compliance with all health and safety protocols.
  • All attendees must provide proof of up to date vaccination prior to arriving in Los Angeles. EdTA is partnering with VaccineCheck to create a digital portal to upload required documentation. Registered attendees will receive an email invitation to this portal after August 1, 2022 and additional details will be available at that time. NOTE: Admittance to the conference will ONLY be allowed with vaccination documentation.
  • Touchless check-in will be implemented for registration, which limits contact for all attendees.
  • Masks are strongly recommended, but not required, for all persons, regardless of vaccine status, in indoor public settings and businesses. Some businesses and venue operators may choose to require masking by patrons, regardless of vaccine status, to reduce the risk of transmission at their sites. Compliance with such policies is required for conference attendees.
  • While capacity in ballrooms and event spaces will be set to pre-pandemic approved capacity, it is recommended to maintain physical distance from others whenever possible.
  • Hand sanitizing stations will be available in high-traffic areas.
  • When possible, meals will either be plated or provided in individual grab-and-go containers rather than buffets.
  • If you are feeling unwell, please stay home. Email events@schooltheatre.org by September 15, 2022 to transfer your registration to the 2023 Theatre Education Conferece.

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Proof of Vaccination

All attendees are required to be up to date with their vaccinations per the definition on the CDC's website as of August 1, 2022. Attendees are required to submit their proof of vaccination here by September 9, 2022. If you have submitted proof of vaccination for a previous event, you will still need to submit your proof of vaccination for this event.

To locate a vaccination location near you, visit https://www.vaccines.gov/. 

EdTA can only make exemptions for certain medical conditions. View the exemption policy. 

As an international organization, we must balance honoring the various practices and policies of different populations of our members with prioritizing the health and safety of all attendees. While we always strive to be the most inclusive, the circumstances of the ongoing pandemic have rendered this difficult. Under the advisement of health professionals up to and including the Centers for Disease Control and Prevention (CDC), we have made the decision that most broadly protects the widest possible number of attendees at the conference, including our members, their guests, our sponsors and exhibitors, and the EdTA staff.  

We sincerely regret if this decision renders you or your students from being able to attend the conference in person. We encourage you to explore the online experience for the 2022 Theatre Education Conference. 


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Face Mask Requirements

L.A. County strongly encourages all individuals to wear a mask inside buildings. EdTA will monitor local conditions and, if warranted, will make changes to the policy based on local data. 

Recommended Types of Masks

EdTA recommends masks that conform to the CDC guidelines and:

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Have two or more layers of washable, breathable fabric
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Fully cover your mouth and nose and have ties or ear loops to prevent slipping
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Fit snugly against the sides of your face with no gaps
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Have a nose wire to prevent air from leaking out of the top of the mask, which also helps to prevent fogging for those who wear glasses
 

Examples of masks that are not acceptable include (but are not limited to) masks that:

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Are made of fabric that makes it hard to breathe (e.g., vinyl)
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Have exhalation valves or vents which allow virus particles to escape
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Are gaiters, scarves, bandanas, t-shirts, or other unapproved face coverings


Mask Care & Usage

To safely put on your mask:

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Wash or sanitize your hands.
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Touch only the ear loops and place them over your ears. Do not touch your face covering except to adjust it to your nose and face.
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Ensure your face covering fits over your nose and under your chin. Do not touch your eyes, nose, or mouth when putting on your mask.
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Wash or sanitize your hands.
 

How not to wear your mask:


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To safely remove your mask:

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Wash or sanitize your hands.
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Carefully untie the strings behind your head or stretch the ear loops and remove the mask from your ears. Do not touch your eyes, nose, or mouth when taking off your mask. 
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Fold the outside corners together.
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You can store your mask temporarily to reuse later. Keep it in a dry, breathable bag (like a paper or mesh fabric bag) to keep it clean between uses. When reusing your mask, keep the same side facing out.
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Wash or sanitize your hands.


Caring for your mask:

  • We recommend bringing multiple masks to wear throughout the week and to launder masks that need to be reused. Use the warmest water temperature permissible and laundry detergent and allow them to dry completely before reuse. It isn't necessary to bleach masks. 
  • Disposable masks may be reused up to ten days if they don't get wet, soiled, damaged, or misshapen, and may be placed in the garbage when disposed. 
  • Inspect masks. Before reusing a mask, inspect it for damage. If it is damaged or misshapen, replace it or repair it before reuse. 
  • Visit the CDC website for detailed information on the use of cloth masks. 

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Cleaning & Disinfecting

The Westin Bonaventure, Los Angeles is committed to providing a safe environment that aligns with expert protocols for working to defeat COVID-19.  View Marriott International's commitment to clean policy.

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Hygiene

It is recommended that all attendees practice the following hygienic guidelines.
  • Wash hands often with soap and water for at least 20 seconds. If water is not available, use hand sanitizer with at least 60% alcohol.
  • Avoid touching your eyes, nose, or mouth with unwashed hands.
  • Practice physical distancing.
  • Wear a mask when indoors.
  • Avoid contact with people who are sick.
  • Stay at home while sick and avoid close contact with others.
  • Cover your mouth and nose with your elbow or a tissue when coughing or sneezing, and immediately dispose of the used tissue.

When to Wash Your Hands

Key times to wash your hands (or use hand sanitizer if you don't have access to soap and water) include:

  • Before, during, and after preparing food.
  • Before eating food.
  • Before and after treating a wound.
  • Before and after removing gloves or other personal protective equipment (PPE).
  • After using the toilet
  • After contact with frequently touched surfaces (e.g., elevators, lobby areas, reception desks).
  • After blowing your nose, coughing, or sneezing.
  • After touching an animal or animal waste.
  • After touching garbage.

The CDC provides detailed information on when and how to wash your hands, and on hand hygiene in healthcare settings. 

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Physical Distancing

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While classrooms and event spaces have returned to pre-pandemic approved capacity, it is recommended to maintain physical distance whenever possible.

  • Stay at least six feet apart from others.
  • Eliminate contact with others (e.g., handshaking, hugging).
  • Avoid touching common surfaces (when possible) and wash hands frequently if it's not possible to avoid touching surfaces.
  • Take the stairs rather than an elevator when possible.

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Daily Wellness Checks

All attendees will be responsible for completing individual wellness checks each morning. Posters with the following evaluation questions will be placed near exits and entrances:

  • Do you have a fever (have you had a temperature above 100° F or feel feverish?
  • Have you vomited in the last 24 hours?
  • Do you have a cough or shortness of breath?
  • Do you have a sore throat?
  • Do you have a loss of taste or smell?
Any attendee who believes they may be experiencing symptoms of COVID-19 should alert their troupe leader, floor captain, or EdTA staff immediately.

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Isolation & Quarantine

While all attendees must be up to date on their COVID-19 vaccinations, it’s impossible to eliminate all risk of the virus being contracted. EdTA will take the following measures to limit spread during the event and keep attendees as safe as possible. 

Attendees experiencing any symptoms of COVID-19 must alert EdTA staff at and quarantine in their hotel room while awaiting test results.  

Attendees who test positive will need to isolate per CDC guidelines. No refunds will be issued.

Attendees who come in close contact with someone who tests positive (roommate, etc.) but do not experience symptoms do not need to quarantine, but must wear a mask and should get tested for COVID-19 five to seven days after exposure.

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Questions?

We are here to help! Contact us at events@schooltheatre.org for more information. 

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